Warranty - Freight Reason Codes
90nissan09Reference: WARRANTY BULLETIN WB/90-008
May 16, 1990
TO: ALL NISSAN DEALERS
SUBJECT: FREIGHT ACCOUNT RECONCILIATION & ADJUSTMENT REASON CODES
The following items will be of assistance for internal record keeping in your dealership:
1. ACCOUNTING
Reimbursements for VOR Warranty Freight charges are not listed as a separate line item on the Dealer Credit Status Report. As an aid in record keeping, a "memo item" area will appear on the DCSR. The dollar amount which appears in this area is the sum of all Warranty related VOR Freight charges credited to your dealership for the prior month.
The amount indicated has already been included in the total Warranty Reimbursement amount indicated on this report. Thus, the value indicated is a "memo" telling how much of the prior month's Warranty Reimbursement was for VOR Freight charges. Do not double post!
When performing month-end closing, credit Account 34D - Freight and Express (Parts) for the amount indicated in the memo area. Debit Account 242 - Inventory Parts and Accessories for the same amount. It is important that this procedure is perfomed on a monthly basis. Failure to do so will result in inaccurate dollar values in Account 242.
If your dealership uses different account numbers for these items, adjust your transaction as necessary.
2. ADJUSTMENT REASON CODES
VOR Freight requests, which do not meet warranty system parameters, will cause the claim to be paid with an adjusted VOR Freight amount. Claims which have been paid in this manner will appear in the Warranty Claims Adjusted Report. Specified reasons for payment differences are assigned Reason Codes. A listing of applicable Reason Codes, and their description, is as follows:
REASON CODE DESCRIPTION
950 VOR Invoice Prior to 4/1/90
951 No VOR Freight Invoice Found
952 Compl Date Prior to VOR INV Dt
953 VOR Freight Prepaid by NMC
954 VOR Upgrade Paid by Dealer
REASON CODE DESCRIPTION
955 No Record of Part on Invoice
956 No VOR Freight Paid on Prev Clms
957 Adj to Remaining VOR Amount
958 VOR Freight Paid on Prev Clms
959 VOR Will-Call Invoice
960 No VOR Freight w/o Parts
961 VOR Freight over Calc Amount
962 Duplicate VOR Invoice No.
963 Invalid VOR Freight Request
If additional background is required for the use of these Reason Codes, consult Service Bulletin WB/90-002 of March 21, 1990 for a more complete explanation.